How to build and implement an eQMS: efficiency, compliance and data integrity – Replay

Applications / Applications for rapid implementation / Artworks Management

Artworks Management

Packaging and advertisement materials

Simplify the management of your artwork and accelerate your approval processes.

GxpManager provides a unique platform for centralizing packaging materials, advertisements, and regulatory documents, reducing errors and enhancing compliance.

Get more information

Centralize, automate, and accelerate the management of your packaging materials and advertisements.

Eliminate inefficiencies in traditional processes by offering rigorous version control, automated approval workflows, integrated compliance tools, and improved team collaboration.

Centralized artwork management

Eliminate information silos and simplify data access for all stakeholders: everything is organized, secured, and accessible in one place. This centralization saves time while reducing errors associated with decentralized information management.

Version Control

The version control system ensures that each team works with the latest, correct version of a document. It tracks and manages every modification made to artworks, with a detailed version history, ensuring optimal flexibility in document management.

Workflows & centralized approvals

Approval processes are centralized, simplifying the management of complex workflows. Each document goes through predefined approval steps. The process’s transparency allows all users to track the progress of approvals in real-time, thus reducing the risk of delays.

Simplified collaboration

By bringing all stakeholders together on a single platform, the application facilitates smooth and transparent communication, accelerates validation processes, and ensures that all participants are on the same objectives and guidelines.

Regulatory Compliance

Any regulated company’s priority is ensuring that every document complies with applicable standards and regulations. The application helps you identify potential issues before they become obstacles, avoiding non-compliance risks. It complies with the FDA’s CFR 21 Part 11, EU Annex 11, and national and international regulations, ISO standards.

Publishing and Document Distribution

The application facilitates the publication and distribution of final versions ready to be shared, whether internally or with external partners, such as printers or subcontractors.

An overview of the Artworks application

It enhances collaboration, improves efficiency, and helps you market your products in compliance with regulations by centralizing artwork management.

In this demonstration, navigate through the different sections of the application, organize your workflows, and configure access rights based on user profiles. The demonstration also covers creating and managing packaging materials, from the first version to the final publication, while tracking approvals across various departments.

 

More reading – Case study > Artworks Management

A platform in evolution

We are working on an update to the GxpManager platform to incorporate user feedback. This new version will offer an improved user experience and will be available in a few months. The image shown here provides a preview of its future design.

GxpManager platform images : Digitize Your Business Processes & Focus on What Matters

The Benefits of the Artwork Management Application

Reduction of errors and costs

The centralization of documents and the automation of version control and approval processes minimize the risk of human errors, such as using outdated versions. Companies achieve substantial savings by avoiding costly production mistakes, like defects related to incorrect artwork. This cost reduction also translates into time savings thanks to the efficiency of workflows, allowing for better resource allocation.

Faster time-to-market

Predefined multi-step approval workflows and eliminating traditional bottlenecks related to manual artwork management significantly reduce the time required to move from design to final production. Automatic notifications and real-time tracking ensure that processes progress without delays, allowing companies to respond faster to market demands and stay ahead of the competition.

Improved compliance and traceability

In industries where regulatory compliance is crucial, integrated verification and validation tools ensure that every document complies with current standards before being approved and distributed. Centralized version management and modification history provide complete traceability, which is essential for audits and inspections, reducing the risk of penalties and product recalls.

Simplification of internal and external collaboration

A single platform where all stakeholders can access relevant documents, share comments, and track progress in real-time simplifies collaboration. Whether for internal teams or external subcontractors, this smooth coordination reduces misunderstandings and delays, ensuring that projects progress faster and more accurately.

FAQ

Yes, GxpManager offers automated version control that records every document change. This ensures that all teams are working on the most recent version and allows easy reversion to a previous version if needed. You have a complete version history, ensuring optimal traceability.

The GxpManager Artworks application centralizes all your artworks on a single platform, enabling smooth collaboration between internal teams, agencies, and external subcontractors. Features such as document sharing, real-time comments, and approval management ensure all parties are aligned, and validation processes proceed without issues.

Yes, GxpArtworks allows you to create and customize approval workflows to match your company’s specific needs. Whether you require serial or parallel routing, you can configure each process step to maximize efficiency and ensure all documents are approved according to your specific criteria.

Compliance icon

Compliance

Applications inherently compliant with national and international regulations: FDA, GMP, ISO

Agility icon

Agility

Our solutions are flexible and adaptable to your needs over time.

security icon

Security

Security and integrity are guaranteed through highly secure and sovereign data centres.

Fast icon

Speed

Thanks to close collaboration and the Agile methodology, application deployment will take a few days to a few weeks.

cost saving icon

Cost-Saving

With No-Code/Low-Code, forget about expensive specifications and development.

Compliance icon

Compliance 
Applications inherently compliant with national and international regulations: FDA, GMP, ISO

Agility icon
Agility 
Our solutions are flexible and adaptable to your needs over time.
security icon

Security 
Security and integrity are guaranteed through highly secure and sovereign data centres.

Fast icon
Speed 
Thanks to close collaboration and the Agile methodology, application deployment will take a few days to a few weeks.
cost saving icon
Cost-Saving 
With No-Code/Low-Code, forget about expensive specifications and development.

Request a presentation

Benefit from a free discussion about your digitalization needs.