Use case

Master Data Management (MDM)

Digitize data collection, verification, and approval to centralize it in the Master Data Management (MDM).

Context of the digitalization request

Our clients, global drug producers, are now faced with the burden of paper forms and their tracking in Excel.

Paper forms, present in regulated industries, generate non-compliance with data integrity regulations. They are also time-consuming and environmentally unfriendly.

The Master Data management process is an upstream activity of information system solutions (ERP, MES, LIMS…).

Challenges

Digitize the collection, verification, and approval of Master Data.

The MDM is the master data of your business processes. Paper forms (PDF templates) are most often used for data collection, verification, and approval, in addition to Excel files. However, they no longer correspond to the level of compliance and, therefore, to the maintenance of data quality, data integrity, or security required by our customers in a highly regulated environment.

The application solution

GxpForms

Custom digitalization of forms

The solution was implemented with the GxpForms offering.

Based on the paper and PDF forms, as well as the Excel tracking files provided by the clients, the consultants have designed applications that replicate the Master Data Management process of our clients. Allowing the centralization of data in a single point to simplify the organization and ensure data integrity.

GxpManager has developed a platform that integrates powerful features: 21 CFR Part 11 compliance, traceability, security, flexibility, reporting, and analysis. It allows you to create, without coding, customized compliant applications in response to your issues and needs.

The application fits your business logic and respects your organization and your processes. Together with you, we study your needs and translate your business processes into applications using our no-code configurator.

Thanks to its super agile generator, users are more involved in the creation and enrichment of their applications.

Results

The application allowed the client to:

Store/archive forms electronically
Manage mandatory information entries
Control the version of the forms
Increase productivity thanks to controlled validation and electronic signature
Electronically sign forms from your workstation or from home (remote)
Trace all modifications/deletions/creations of information thanks to the audit trail
Use the data entered in reports in Word, PDF or Excel format
Create performance indicators for monitoring forms

In short, thanks to this custom-made application that was implemented in record time, users can follow the process of creating or updating Master Data in a dematerialized and simple way.